How to make payment to vendor and creditors.

How to make payment to vendor and creditors.

1.       In this way we will open the payment window.

2.       This is the window of purchases..

1.       Vendor id….we will write the vendor id to give and take orders of the customers.

2.       Date…. We will write the date.

3.       Check no…. we will write the check no…

4.       In the cash account..we will write the account no of Cash..

5.       In the yellow bar we will click on the Quantity and other tabs so that we fill the related columns with the related data. Like quantity, item, description, GL account, Unit Price, Amount.

                     Sales Quotation and Sales Order

1.      First of all we will open the peach tree software and then follow the following step in order to open the Sales Quotes.

                                          

 

2.       The window appear shows the Sales Quotes.

1.       In Quotes. We will write the Customer id to give and take orders of the customers.

2.       Date…. We will write the date at the time of giving order and goods through ..

3.       Quote no…. we will write the Quote no.

4.       In the yellow bar we will click on the Quantity and other tabs so that we fill the related columns with the related data. Like quantity, item, description, GL account, Unit Price, Amount.

3.       Now we will open the Sales Quotes .

4.       In this window you see the sales order window…

1.       In Customer ID . We will write the Customer id to give and take orders of the customers.

2.       Date…. We will write the date at the time of giving order and date at the ship by time.. ..

3.       SO no…. we will write the SO no.

4.       In the yellow bar we will click on the Quantity and other tabs so that we fill the related columns with the related data. Like quantity, item, description, GL account, Unit Price, Amount.

                                  Vendor Credit Memos:

1.      First of all we will open the peach tree software and then follow the following step in order to open the vendor Credit memos window.

2.       The window appear shows the vendor credit memos.

                                                                

1.       Vendor id….we will write the vendor id to give and take orders of the customers.

2.       Date…. We will write the date.

3.       Credit no…. we will write the credit no…

4.       In the yellow bar we will click on the Quantity and other tabs so that we fill the related columns with the related data. Like quantity, item, description, GL account, Unit Price, Amount.

Purchases/Receive Inventory:

1.       In the purchase/Receive inventory we will write the same vendor i.d, date, invoice no.

2.       In the yellow column we will write the given amounts of the given columns.

3.       When we will save it...It will say us to make the customer...So for this we have to make the customers first and then save it…

4.       In the ship to we will write the address, city, street no, zip, country to fulfill the requirement of the purchase inventory...

How to Maintain Purchase Order?

                  Purchase order:

1.       First of all we open the Peachtree software. And then from the menu bar we go to TASK and then we open Purchase Order.

                                 

                 

2.       The purchase orders window will be opened

                 

v  In Vendor ID we write the ID of the vendor.

v  In the Ship To: we write the address, city name, postal code, and country name.

v  In the Date we write the Date of the month we gave the order of the purchase.

v  In PO No we write Purchase Order No...e.g. 0100

v  In the yellow column which is highlighted, we will write the Quantity of the type of product we have given order.

v  In the description bar we write the type of product

v  In the GL Account we write the account ID, which is 121 and named as Finished Goods.

v  In the Unit price we will write the Unit price of our product.

v  After doing all these steps we will save it by pressing ALT+S button.

         Purchased/Received Inventory

1.       Now we will open the purchase/ Received inventory from the menu bar .

2.       A window will appear of Purchase/Received Inventory.

v  In the Vendor Id we will write the ID of the vendor which we mentioned in the Purchase order.

v  After entering the Vendor ID whatever Data we mentioned in the Purchase Order, it will come here also.

v  In the Yellow Column, Apply to Purchase Order No: we will click on the arrow key and click on the PO No .

v  After clicking on the PO No all the saved information regarding our product will come.

v  And at end we will save it.

Maintain Inventory items

1.       First of all make a new company and make the charts of accounts. And then record some few customers and vendor. After saving, open the Maintain Inventory items.

                                              

2.       After opening Maintain Inventory Items window, we see different tabs and their headings.

                                                               

Item id.  In this we will write the id of the item .eg..123.,124.

Description : in this we will write the type of the item our customer is purchasing .

 Item Class: we will write the type of item we gonna purchase or sale. So here suppose it is stock item, it means we are dealing with the things which we buy and sell forward as it is.

So in General..

Price level: in this we write the price of the product.

Item tax type:  in this we write the type of tax which is applied on the type of product which we are going  to purchase. Eg…regular tax or exempt tax.

Last Unit Cost: we will write the previous cost of the item that we purchased last time.

Location: we will write the location of the ware house or  the place where we want our product to be stored or is stored.

Unit/Measure : we will write the unit of the item which we purchased ..eg. kg, meters, pounds, liters etc

Weight: we will write the weight of the item which we purchased.

GL Sales Account: we willwrite the GL Sales Account number.

GL Inventory Account: we will write the GL Inventory Account number .

GL Cost of Sales Account: we will write the GL Cost of Sales Account number.

Minimum Stock: in this we will write the minimum Quantity of the Stock Available in our Gowdown.

Reorder Quantity: in this we will write the Quantity ,if we reached the Danger level. We Reorder the Quantity as much we need.

Preferred Vendor ID: in this we write the Vendor Id which we saved before in Maintain Vendor Account.

In Custom fields we can write in the given options or we can edit this from Default inventory..

                                   Vendor Maintain.

11.       First of all we will open the peach-tree software , and then from the main menu of Maintain we go to Vendor.

22.       After opening the Maintain Vendor. We see a new window appears. In this we have to write the Vendor ID and Name. we can write any Id such as 1234 and any name such as ali ,ahmed.

And in the General tab we will fill all the blocks like contact, Account#, address, city code, country etc…

And after we fill al the blocks we press ALT + S to save it.

33.      In the Purchase Defaults tab, we will write the purchase Representative and Purchase Account .for this we will click on the Magnifier button to search  from Samples of Maintain Accounts the Purchase Account number.

Then we will write the Tax I.D # and we will select the Delivery options either in Paper Form or Email. This means that in which form we want to the Goods to be notified to us.

44.    In the Custom Fields we will write in the given spaces like in Office Manager, Account Rep, Special Note. As we see that 4^th and 5^th option is highlighted and we cannot write anything in front of it. So we can edit it by going  to Maintain à Default Information à Vendor Default.. And in the same column of Custom Fields in the Vendor Deafault  we can edit it.

  We will click on the current given boxes to be checked so that we may edit it .and after editing we click on the OK button.

55.       In the History Tab we will write the Customer’s invoice date and amount and Payment Date and amount.

         MAINTAIN CUSTOMERS & PROSPECTS

1.Open the peach tree software and click on the open an existing company.

2.when u will open your existing company then click on the maintain tab and click Maintain Customer/prospects.

3.the window appears and it will show you the columns and empty blocks which you will fill according to the requirement.

First of all write any Contact I.D and Name of any Customer to start the process.

                                                                         

4. then we go to General tab..here we see the multiple  heading with given columns to fullfill it according to our need and requirement.

Here we write any Contact name. and down ship to Adress 1. There are maximum 9 addresses at which we can send and receive different items . we can fill every block according to our requirement. But here the minimum requirement is Contact name and Telephone 1 to be fullfilled.

     

5. then we go to Sales Defaults. In this we see different columns to be fullfilled according to our requirement. As we know we have made the Maintain Charts of Accounts , and we have opened our previously saved Charts of Accounts. So in GL Sales Account we will press on the Magnifier glass and search for the Sales from the samples of Accounts and double click on it.

Resale # tells about the things or products where they are directly delivered..

Pricing level tells about the percentage of cost and price we want to set .

6. in the next tab Payment Defaults we will write the Address. And we can fill all the columns if we want to..if we want that our customers can purchase via Credit card we can enter the Credit card # and expiry date of the Credit Card.

7. in the next tab Custom Fields the headings which we see on the left side , these headings can be changed according to our requirement. And maximum 5 headings can be written. These heading s can be changed from Default information.

      

8. and in the last tab of History we cannot write change anything because it is by default. And it tells you about the last date of invoice,payment, and Statement..

And the two uncheck which are on the top ,

Prospect: if we make quotation and  send it .

Inactive: we can inactive those customers who do not give payments on time or who have not given money yet.

 Customer Defaults

1.  First of all we open peach-tree software and open our existing company, which we made before and saved.

  

 2.       Now we open Customer Default from the menu above.

Following are the steps to open the Customer Defaults.

3.       The Customer Default is opened. Now we see the First tab Payment Terms. In this we see different circle checks which indicate  the changes in Sales and these are the Default settings through which we can adjust anything according to our requirement.

  C.O.D à Cash On Delivery.. it means when the goods are delivered then the payment will be done.

 Prepaid à It means the payment of goods is done in start and goods will be received afterward.

 Due in number of days à it means if any customer buys goods via credit card and if he pays the total amount of the goods within 10 days so he will get 2% discount. The discount rate and discount in days can be changed according to our need .

Due on day of next month à it means money will be received in next month 7^th day or any day which we set by default.

Due at end of month à it means if any customer takes good from us and if he do the payment before the due date so he will be given discount..and if he does not pay within month he will not get discount.

Every Standard Term have its own terms and conditions ,which changes by clicking on the different Standard Term.

As we can see the GL sales Account , in this we can set the account by double clicking on the space given in front of the GL Sales account.

And in the same way Discount GL Account we will double click on it and write the same account ID which we write in the GL Sales Account.

4.       Now in the next Tab we go in Account Aging. In this we see the age invoices of two types.

Due date  and invoice date.. it is our choice to select  either Due Date or Invoice date.

  

5.       In Custom Fields we can edit the given 5 fields according to our requirement. In the 5^th field we can edit it and write in it by clicking on the check-box  Whatever changes we made in Customer Default , its impact will be on the Maintain Customers/Prospects.

6.       In the Finance Charges we set the Finance charges according to our company requirement. The following terms are fulfilled to bring changes in the Maintain Customers/prospects.

  We will click on the given check boxes for implementation. And if we have not made Finance Charge GL Account then by double click on the given space in front of the Finance Charge GL account we can make the new account of it by giving I.D and account Type.

And if we want that if any customer does not pay on time and Finance charges are been done so a line should be written on the statement paper. We can edit and write the line whatever we want to.

The following window shows the making of Finance charges account.

    

7.       In the Pay Methods we give the option to customers to do payment in different ways. Like in cash, check, VISA card and etc.